Finance

Finance

The role of the Finance department is to efficiently and effectively manage the financial resources and activities of the college. The essential operations of the Finance department ensure long-term institutional financial sustainability while assisting students and staff with their business needs. 

The Finance department is separate from Financial Aid. If you have questions regarding financial aid, please call 319-398-7600.

Financial Resources

Areas of responsibility include vendor setup/maintenance, auditing, processing of invoices, and payments for Kirkwood Community College.

Areas of Specialty:

  • W9 – Request for taxpayer identification number and certification
  • Payment enrollment options
  • Vendor address maintenance
  • Vendor Tax ID update

For questions regarding the areas of specialty listed above, please call 319-398-7748 or email accounts.payable@kirkwood.edu.

Areas of Specialty:

  • Iowa sale/use/excise tax exemption certificate
  • Invoice processing
  • Payment processing
  • 1099 tax forms

For questions regarding the areas of specialty listed above, please call 319-398-4993 or email accounts.payable@kirkwood.edu.

Areas of Specialty

For questions regarding the areas of specialty listed above, please call 319-398-5631 or email accounts.receivable@kirkwood.edu.

Request for Proposal – An RFP is used to solicit bids from qualified vendors and identify which vendor might be best qualified to complete the project.

An RFP is used when the request requires technical expertise or specialized capability, or where the product or service being requested does not yet exist and the proposal may require research and development to create whatever is being requested. The RFP presents preliminary requirements for the commodity or service and may dictate to varying degrees the exact structure and format of the supplier’s response.

The RFP:

  • Informs vendors that the organization is looking to procure goods or services and encourages them to make their best effort.
  • Requires the College to specify what it proposes to purchase.
  • Alerts vendors that the selection process is competitive.
  • Allows for wide distribution and response.
  • Ensures that vendors respond factually to the identified requirements.
  • Is generally expected to follow a structured evaluation and selection procedure, so that an organization can demonstrate impartiality — a crucial factor in public sector procurements.

For purchases of $100,000 or greater:

  • Requires a Request for Proposal to solicit bids from qualified vendors. Please reference College Procedure 730.5 – Request for Proposal to ensure all necessary steps are completed for the RFP. 
  • Construction-related purchases will follow Chapter 26 of the Iowa Code for a sealed bid.
  • Nonconstruction-related purchases will proceed as follows:
    • The purchase request must be approved by the Board of Trustees before issuing the notice to bidders.
    • Once approved by the board, a notice to bidders must be published within 10 business days in a newspaper of general circulation.
    • Sealed bids are required and will be reviewed on the published due date and at a location open to the public.
    • Once the selection is made, the purchase is authorized and a purchase order may be generated. Board approval of the selection is not necessary prior to the purchase order being issued.
    • The board will be advised of the result of the bids and winning vendor at the next board meeting following the selection of the winner.

For questions regarding RFPs, please call 319-398-5555 or email RFP@kirkwood.edu. 

Areas of Specialty:

  • Budget management
  • Budget input forms
  • Financial reporting

For questions regarding the areas of specialty listed above, please email finplanning@kirkwood.edu

View the FY2025 Budget Book.

Enterprise Services provides financial accounting support to the following college-related entities.

  • The Hotel at Kirkwood Center
  • The Café
  • Retail Operations

For accounting questions relating to the entities listed above, please call 319-398-5462. You may also email your questions to one of the following: retailops@kirkwood.edu or hotelaccounting@kirkwood.edu.

Areas of responsibility include PCard applications, issuance, and monitoring of PCard activity for Kirkwood Community College.

Areas of Specialty:

Cardholder administration

  • PCard application and maintenance form updates
  • PCard renewals

Assistance with lost or stolen cards, fraudulent transactions, and disputes

For questions regarding the items listed above, please call 319-398-7748.

Grants

Areas of responsibility include administering, monitoring, and reporting of grant activity as required by various external funders. 

Areas of Specialty:

Grant compliance

  • Validate allowable expenditures specific to each grant's requirements

Grant reporting

  • Ensure timely completion of reporting as required by the funder

For questions regarding the items listed above, please email grants@kirkwood.edu or call 319-398-7637 and 319-398-7747.

Frequently Asked Questions

Yes, the one location on the Cedar Rapids main campus where we have an ATM is at The Hotel at Kirkwood Center.

The quickest way to get to Kirkwood is to enter the campus via the South Entrance off of Kirkwood Boulevard.

  • I-380 North: use Exit 13, turn left on Kirkwood Boulevard
  • I-380 South: use Exit 16, turn right on Kirkwood Boulevard
  • Highway 30 East: take the Kirkwood Boulevard exit, turn left
  • Highway 30 West: take the Kirkwood Boulevard exit, turn left

Kirkwood no longer issues blue permit parking stickers. Parking on campus is first come, first served unless otherwise noted.

  • You can put the payment in the envelope and mail it. Payments can be made over the phone by calling 319-398-5631. Inquiries related to a parking violation should be directed to 319-398-5491. Unpaid fines will result in a “hold” being placed on your Kirkwood records. Parking violations may be appealed at the Facilities office on main campus.
  • Examples of fines: double-parking, parking in no parking zones, unauthorized use of handicapped spots, etc.
  • Fines are also imposed for smoking on campus

 

Log in to MyHub using your k-number and password. Select Billing and Payments, then select Account Activity to view your bill by term.

 

To see payment options, go here.

Please contact Kirkwood’s collection agency, The Hauge Group, at 800-284-3131.

Yes, we do participate in the State Setoff Program. Outstanding balances will be submitted to the Setoff Program at the same time we submit to collections.

 The State Setoff Program matches people and businesses who owe delinquent (past due) debts with money from casino winnings, sports wagering, or that public agencies are paying (for example, a tax refund). To the extent allowed by law, when a match happens, the Iowa Department of Revenue withholds (setoffs) money to pay the delinquent debt. Iowa Code 421.65 directs the Iowa Department of Revenue to establish and maintain procedures to collect and set off delinquent debt owed.

For more information on the Setoff Program, including how it works and frequently asked questions, visit the Iowa Department of Revenue website.

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Risk Management

The Department of Risk Management is responsible for administering risk management and insurance programs for Kirkwood. This includes insurance that covers property and liability risks, such as buildings, equipment, fine art, liquor liability, and vehicles.

Risk Management Contact: risk@kirkwood.edu

Learn More

Leadership Team

The following individuals are responsible for the management and/or financial oversight of Kirkwood-supported operations.

Finance

Casey Dunning
Title: Chief Financial Officer, Finance and Accounting
Phone: 319-398-7172
Email: casey.dunning@kirkwood.edu
Danielle Pickering
Title: Senior Director, Finance and Accounting
Phone: 319-398-4994
Email: danielle.pickering@kirkwood.edu
Sarah Schrobilgen
Title: Senior Director, Finance and Accounting
Phone: 319-398-7606
Email: sarah.schrobilgen@kirkwood.edu

Contact Us

Finance

The Kirkwood Center
7725 Kirkwood Blvd. SW, Suite 109
Cedar Rapids, IA 52404

 

Office Hours

Regular hours
Monday – Friday, 8 a.m. – 5 p.m.

Summer hours
Monday – Thursday, 7:30 a.m. –  5 p.m.