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Board Policies and Procedures

GUIDING PRINCIPLES

100 Series - College

101 - Policy on Policies and Procedures

PROCEDURES

100.1 - Creating and Editing Procedures

102 - Non-Discrimination Policy

PROCEDURES

102.1 - Non-discrimination Communication Guidelines

102.2 - Non-discrimination Employment Communication Guidelines

102.3 - Coordination of Equity Compliance

103 - Freedom of Expression Policy

PROCEDURES

103.1 - Freedom of Expression Complaint

200 Series - Board of Trustees

201 - Names and Legal Status of Unit Policy

202 - Terms of Office: Filling Vacancies Policy

203 - Audit Committee Policy

204 - Codes of the Board Policy

206 - Reimbursement for Expenses Policy

207 - Chair and Vice Chair Policy

208 - Secretary: Duties Policy

209 - Treasurer Policy

PROCEDURES

209.1 - Fund Balance Allocation

210 - Meetings Policy

211 - Organizational Meeting Policy

212 - Conduct of Meetings Policy | Public Input Form

213 - Payment of Bills Policy

214 - College Board Member Liability Policy

215 - Trustee Wall of Honor

216 - President Emeritus

300 Series - Administrative Function

301 - Appointment of the President Policy

302 - Duties of the President Policy

303 - Administration of Chapter 260E Training Programs Policy

304 - Campus Safety and Security Policy

PROCEDURES

304.1 - Tobacco and Smoke Free

304.2 - Cancellation and Delay

304.23 - Access Control Management System and Infrastructure

304.3 - Severe Weather

304.6 - Emergency Response

304.7 - Threat Assessment

304.8 - Traffic and Parking

304.9 - Keys

304.10 - Shredding Confidential Information

304.11 - UAV Drone

304.12 - OSHA Inspections

304.13 - Fall Protection

304.14 - Open Burning Permit

304.15 - Dig Permit | Dig Permit Form

304.16 - Hot Work Permit

304.17 - Aerial Lift Safety

304.18 - Asbestos

304.19 - Clery Compliance

304.20 - Timely Warning and Emergency Notifications

304.21 - Bloodborne Pathogens Training and Response

304.22 - Security Camera Usage

304.23 - Access Control Management System and Infrastructure

305 - Sustainability Policy

PROCEDURES

305.1 - Waste Minimization

306 - Anti-Solicitation Policy

PROCEDURES

306.1 - Fundraising and Solicitation

307 - Use of College Facilities Policy

PROCEDURES

307.1 - Facility Use and Rental

307.2 - Maintenance Requests

307.3 - Energy Management

307.4 - Interior/Exterior Building Signs and Banners

308 - Use of College Equipment Policy

PROCEDURES

308.1 - Personal Use of Equipment

308.2 - Vehicle and Equipment Use

308.3 - Fleet Vehicles

308.4 - Office Standards

308.5 - Forklift (Powered Industrial Truck) Operating

308.6 - Lockout/Tagout

309 - Non-Projectile Weapons Policy

PROCEDURES

309.1 - Weapons

310 - Records Retention Policy

PROCEDURES

310.1 - Records Retention

400 Series - Human Resources

400 - Employee Ethics and Conduct Policy

PROCEDURES

400.1 - Code of Ethics and Conduct

400.2 - Confidential Information

400.3 - Social Media

400.4 - Electronic Communications

400.5 - Recording Devices

400.6 - Performance Development and Discipline

400.7 - Fundraising and Solicitation

400.8 - Iowa Gift Law

400.9 - Consensual Relationships

400.10 - Employment of Relatives

400.11 - References for Employees

400.12 - References for Students

400.13 - Whistleblower

400.14 - Animal Health Whistleblower

400.15 - Hotel Personal Electronic Devices

400.16 - Hotel Work Search

400.17 - Recruiting, Admissions and Enrollment Related Practices

401 - Non-Discrimination in Employment Policy

PROCEDURES

401.1 - Equal Employment Opportunity

401.2 - ADA and Reasonable Accommodation

401.3 - Harassment | Investigation Process

401.4 - Lactation Accommodations

401.5 - Advisory Committee Equity Review

401.6 - Hiring and Selection

402 - Employee Benefits and Compensation Policy

PROCEDURES

402.1 - Compensation

402.2 - Overtime

402.3 - Travel Compensation for Non-Exempt Employees

402.4 - Insurance

402.5 - Life Insurance

402.6 - Long Term Disability

402.7 - Flexible Pre-Tax Benefit Plan

402.8 - 403(b)

402.9 - Holidays

402.10 - Vacation

402.11 - Paid Leave

402.12 - Unpaid Leave

402.13 - Family Medical Leave Act (FMLA)

402.14 - Tuition Benefits (Kirkwood Courses)

402.15 - Tuition Benefits (Outside Institutions)

402.16 - Worker's Compensation

402.17 - Employee Assistance Program (EAP)

402.18 - Retirement Plans

402.19 - Retiree Benefits

402.20 - COBRA

402.21 - Employee Computer Purchase

402.22 - Hotel Compensation

402.23 - Hotel Paid Time Off

403 - Workplace Safety Policy

PROCEDURES

403.1 - Drug-Free and Alcohol-Free Workplace

403.2 - Workplace Violence Prevention

403.3 - Reporting of Abuse

403.4 - Cell Phones in a Vehicle

403.5 - Wellness Office Equipment

403.6 - Rental of Games

403.7 - Extracurricular Activities

403.8 - International Travel

403.9 - Covid-19 Vaccination, Testing and Face Coverings

403.10 - Personal Protective Equipment

403.11 - Hazard Communication Plan

404 - Employment Relationship Policy

PROCEDURE

404.1 - Employment Classifications

404.2 - Background Checks

404.3 - Employee Records

404.4 - Work Hours and Attendance

404.5 - Summer Hours

404.6 - Telework: Remote Work | Telework Agreement and Tips

404.7 - Service Standards

404.8 - Dress Code

404.9 - Performance Evaluation and Goal Setting

404.10 - Full-time Employees as Adjunct Faculty

404.11 - Full-time Employees as Continuing Education Instructors

404.12 - Full-time Employees as KCELT Faculty

404.13 - I-90 (Green Card) Sponsorship

404.14 - H-1B Visa

404.15 - Temporary Employment

404.16 - Internships

404.17 - Interview Expenses

404.18 - Relocation Expenses

404.19 - Volunteer Activities

404.20 - Return to Work

404.21 - Separation of Employment

404.22 - Non-Exempt Facilities Employee Uniforms

404.23 - Facilities Work Hours

404.24 - Hotel Time and Attendance

404.25 - Hotel Meal Periods and Breaks

404.26 - Volunteers

405 - Retirement Incentive Program Policy

PROCEDURES

405.1 - Retirement Incentive

500 Series - Students

500 - Student Conduct and Expectations Policy

PROCEDURES

500.4 - Domestic Travel

500.5 - International Travel

500.6 - Fraudulent Academic Credentials

500.7 - Minor Children on Campus

500.8 - Traffic and Parking

500.9 - Student Code of Conduct

500.10 - Sexual Harassment

500.11 - Tobacco and Smoke Free

501 - Academics and Enrollment Policy

PROCEDURES

501.1 - Student Testing and Course Placement

501.2 - Student Class Attendance

501.3 - Credit Hour Definition

501.4 - Auditing Courses

501.5 - Independent Study

501.23 - National Guard or Reserve Forces of the US Duty

501.26 - Readmission

502 - Student Rights and Assurances Policy

PROCEDURES

502.2 - Cancellation and Delay

502.4 - Preferred Name

502.5 - Student Complaints

502.6 - Student Records

502.7 - Professional Licensure Disclosure

503 - Tuition, Fees and Financial Aid Policy

PROCEDURES

503.1 - Financial Aid Eligibility

503.2 - Financial Aid Eligibility for Remedial Courses

503.3 - Financial Aid Satisfactory Academic Progress (SAP)

503.4 - Fees

503.6 - Refund of Tuition

503.9 - Work-Study Hiring and Compensation

504 - Transfer Credit Policy

PROCEDURES

504.1 - Technical Credit Transfer

505 - Student Government Policy

600 Series - Educational Program and Instruction

601 - Curriculum Policy

602 - Academic Freedom Policy

603 - Institutional Research Policy

604 - Development of Copyrightable Materials and Media Policy

605 - Commencement Policy

606 - International Students Policy

PROCEDURES

606.1 - International Student and Non-native English Speakers Admission Procedures

607 - Advisory Committee Organization and Membership Policy

608 - Instructional Oral Communication Competence of Instructional Staff

700 Series - Non-Instructional Operations and Business Services

700 - IT Operational Policy

PROCEDURES

700.1 - Data Access

700.2 - PC and Software Support

700.3 - Personal Devices Support

700.4 - IT Change Management

700.5 - Communication Requirements for Changes or Maintenance

700.6 - Kirkwood Cell Phones

700.7 - Large Print Job

700.8 - Email Document Retention

700.9 - Computer Data and Media Disposal

701 - IT Security Policy

PROCEDURES

701.1 - Password Security

701.2 - Data Security

701.3 - Asset Management

701.4 - Business Environment

701.5 - Governance

701.6 - Maintenance

701.7 - Risk Management

701.8 - Awareness and Training

701.9 - Identity Management, Access Control, Authentication

701.10 - Protective Technology

701.11 - Detection of Anomalies and Events

701.12 - Continuous Monitoring and Detection

701.13 - Incident Response Plan, Communications

701.14 - Analysis

701.15 - Mitigation

701.16 - Incident Recovery Plan, Communications

701.17 - Continuous Improvement

702 - IT Data Assurance Policy

PROCEDURES

702.1 - Data Assurance

703 - IE Operational

PROCEDURES

703.1 - Innovation Fund

703.2 - Strategic Planning

703.3 - Compliance Oversight

703.4 - Reporting Institutional Changes

703.5 - Prior Learning Assessment Reporting

703.6 - Change to Existing Programs, Program Content

704 - Examination of Public Records

PROCEDURES

704.1 - Examination of Public Records

705 - Business Continuity Management

PROCEDURES

705.1 - Business Continuity Planning

722 - Depository of Funds Policy

PROCEDURES

722.1 - Bank Depository Resolution

722.2 - Plus Program Resolution

730 - Purchasing Policy

PROCEDURES

730.1 - Capital Assets

730.2 - Contract Management

730.3 - Purchasing

730.4 - Purchasing Card (P-Card)

730.5 - Request for Proposal

730.6 - Signature Authority

730.7 - Travel and Expense

734 - Approval and Payment for Goods and Services Policy

744 - Investment Policy

900 Series - Community Relations

901 - Naming Policy

902 - Gifts Policy

PROCEDURES

902.1 - Iowa Gift Law